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IBT Grants Management

IBT Grants Management facilitates the pre-award and post-award phases of research proposals. Working with faculty, students, staff, and trainees, IBT Grants Management identifies potential funding sources as well as initiates, reviews, negotiates, and forwards grant, contract, and subcontract applications; material transfer agreements; and final award documents to ensure compliance with the System and sponsor policy.

College Information for Standard Application Forms

Applicant's Name: Texas A&M Health Science Center
Applicant's Address: 2121 W. Holcombe Blvd., Houston, Texas 77030-3303
Type of Organization: Public/State Controlled Institution of Higher Education
Entity Identification No.: 1​7​4​2​9​0​7​5​5​3​A​1​
DUNS No.: 835607441
Tax I.D. No.: ​7​4-​2​9​0​7​5​5​3​
Congressional District: TX-002
Human Subjects Assurance of Compliance Number (FWA): 00000092
Animal Welfare Assurance Number:  D16-00563 (A4012-01)
Assurance Date:  effective January 24, 2017, expires December 31, 2020
AAALAC Accreditation:  Approved March 28, 2018 (good for 3 years)
Date of DHHS Agreement: August 7, 2019
Cognizant Agency POC: DHHS, Matthew Dito, 214-767-3261

Indirect (F&A) Costs

  • 50 percent (September 1, 2019 – August 31, 2020), 51.5% (September 1, 2020 – August 31, 2022): on-campus federal rate and industry-funded rate for all research except clinical trials (see below).
  • 30 percent: industry-funded clinical trial rate, regardless of location; this includes investigator-initiated clinical trials if funded by industry.

Check each organization’s guidelines for its respective indirect cost rate (e.g., ACS, AHA, Susan G. Komen, etc.).  Unless otherwise specified, you will be required to write a justification is the sponsor’s IDC rate is less than the federally-negotiated rate.

Official Signing for Applicant Organization*

Julie Bishop
Associate Executive Director
Sponsored Research Services
Texas A&M University
Mail Stop 3578 TAMU
College Station, TX 77843
Phone: (979) 458-8760

*Julie Bishop signs all grant applications, letters of intent, and other documents or correspondence primarily related to research grants and contracts on behalf of the College. This includes electronic as well as paper documents.

Business/Financial Official

Victoria Henry
Assistant Director, Post Award
Sponsored Research Services
Texas A&M University
Mail Stop 3578 TAMU
College Station, Texas 77843
Phone: (979) 458-4962

**Victoria Henry deals with Post-award issues, to include review/submission of scientific progress reports/RPPRs, subcontracts, etc.

IBT Pre-Award

Jon Meyers, BS, BA
Pre-Award Coordinator 

Pre Award Adminstration
Adheres to compliance policies (conflicts of interest, PI responsibility training).
Advises SRS to initiate Maestro proposal for routing.
ASSIST (NIH) – initiate/complete online applications for SRS review/submission
Canopy – Account queries and salary verification
CGMS (CPRIT) – initiate/complete online applications for SRS review/submission
Confirms participation of co-investigators and consultants in the proposed project
Determines eligibility of PI.
Ensures PI meets deadlines for PTE (subawards), SRS, and sponsor.
Ensures proposal meets sponsor requirements.
Ensures scientific merit is within research and educational objectives.
Ensures the proposal meets financial interests of the school.
eRA Commons – Investigator/Award queries
Grant Transfers - In and Out
Just-In-Time submissions
Maestro – Proposal queries and status
Obtains subcontract documents from collaborators.
Post Award – backup functions
Prepares financial documents (budget development, cost-sharing requests, salary verification).
ProposalCentral – initiate/complete online applications for SRS review/submission
Salary Reimbursement Agreements (SRAs) – initiate/facilitate SRA process through SRS
Secures departmental approvals, when necessary.

IBT Post Award


Kendall Conrad
Post-Award Coordinator

Post Award Administration
Aggie Buy Approver
Canopy – Account monitoring
Cost Share management and reporting
CPRIT Grants Management System (CGMS) – requests for Agency approvals
Effort Projections
Effort/Payroll Corrections
Interim Funding Requests
Maestro – awards and subcontract information and status
Post Award - Budget projections
Post Award Administration
Project Zero Accounts – Oversight, PCT, Reconciliation
Subcontract Invoice Approval
Time & Effort Reporting


Pivot Database: 

TAMU Division of Research:

TAMU Sponsored Research Services:

TAMUS Facilities & Administrative (F&A) Costs Rates:

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